Bethlehem Farm’s Covid-19 Response

Bethlehem Farm’s Covid-19 Response

We are grateful to report that the Farm has had no incidents of Covid-19 pre, during, or since our last group week and summer servants visits. The Farm instituted clear and effective Covid-19 procedures and protocols at the beginning of the pandemic (and these have, and will continue to evolved as required) which have resulted in a safe and healthy environment for our volunteers, the community members which we work with and serve, and the caretakers of the Farm. We have adopted the Covid-19 prevention method of forming a pandemic pod or bubble so once volunteers arrive at the Farm they are able to safely and confidently socialize with one another and the Farm staff. Below is the Farm “Pre-arrival Covid-19 Volunteer / Visitor Questionnaire and Protocols” document, which is constantly being reviewed for relevant updates due to new Covid-19 information. This form is required to completed by every volunteer and visitor prior to their departure to the Farm, with compliance to the specific dates noted on the form.
We understand that volunteers likely will be coming to the Farm with a wide spectrum of thoughts and feelings, personal stories, and personal impacts, as a result of Covid-19 experiences. We firmly believe the Farm has provided a space of safe expression and compassion, of hope, of healing, and growth in faith.
Bethlehem Farm Covid-19 Volunteer / Visitor Questionnaire and Protocols
Please read this document and send an email to _________by _______, indicating that you have read, understand the contents of the form, and will follow these protocols and procedures. You are also required to send two additional confirmation forms (noted at the end of this document) prior to beginning your trip to the Farm.

As many of us have experienced, Covid-19 has caused countless disruptions to our plans and daily lives. The Caretaker Community at Bethlehem Farm, however, remain excited for friends of the Farm community to join us.

The Farm instituted clear and effective Covid-19 procedures and protocols at the beginning of the pandemic which have resulted in a safe and healthy environment for our volunteers, the community members which we work with and serve, and the Farm Caretaker staff. These procedures and protocols have, and will continue to evolve as required. We have adopted the Covid-19 prevention method of forming a pandemic pod or bubble so once volunteers arrive at the Farm they are able to safely and confidently socialize with one another and the Farm staff. This “Pre-arrival Covid-10 Questionnaire /Protocols” document is constantly being reviewed for relevant updates due to new Covid-19 information.

The Bethlehem Farm community is taking the threat of infection extremely seriously because our careless actions could cause the death of a neighbor/homeowner, most of whom are members of vulnerable populations.

Our low-income home repair program provides an essential service to those whose homes are unsafe, unhealthy or are in danger of becoming unhealthy or unsafe. Thus, we are continuing to go to worksites as we are able. We have implemented sanitizing, distancing, and masking practices while at worksites to reduce the homeowner’s and our own exposure as much as possible.

We have adopted the following preventative practices and need you to begin following these practicing 14 days prior to your visit to the Farm and continue once you have arrived at the Farm.

  • Social distancing, keeping at least 6 feet between you & those you don’t live with (for less than 15 minutes, with a mask, indoors or outdoors), restricting trips out of your home for essentials only, wearing face masks (that can be purchased from somewhere like StringKing) in public, thoroughly sanitizing anything which may have contacted germs.
  • Thoroughly washing hands with soap for the prescribed 20+ seconds when entering your kitchen before meals, after using the bathroom, and liberally throughout the day.
  • Follow CDC guidance on sneezing and coughing: Cover your nose and mouth completely with a tissue when you sneeze or cough, creating a seal around your nose and mouth, and throwing the tissue in the trash. If you do not have a tissue, sneeze or cough by placing your nose and mouth firmly against your elbow, creating a seal around your nose and mouth.
  • Updating those in your household about any symptoms that develop, no matter how minor or seemingly unrelated the symptom may be.
  • Adopting prudence when deciding whether or not to take trips away from home, understanding this may mean not taking some trips that you would like to take, and accepting your community input when making these decisions.
  • Following general healthy practices to support your immune systems such as getting plenty of rest and physical activity, implementing stress management techniques, drinking plenty of fluids, and eating nutritious food, including cutting back on sugar because sugar intake reduces immune response significantly.
  • Only using personal hand towels to dry our hands in the bathrooms.
  • Respecting the comfort level of others in your community regarding personal space.
  • Remaining flexible and open to new procedures as decided by your community and:
  • We Screen those who visit the Farm with the following questions. Please respond to each question and elaborate on any yes answers, taking as much space as you need. Please note, your responses on these questions will not necessarily disqualify you from serving at Bethlehem Farm. We may have follow up questions based on some responses but it is very important you respond to the best of your knowledge and indicate when you are uncertain.

1.) In the past 14 days have you, or those you live with, had ant Covid-19 symptoms as described by the CDC? If so, which ones and when?

  • You_____________________________________________________________________
  • Rest of Your Household_________________________________________________

2.) How many people do you live with? ___

How many are health care or other essential workers? ____

  • ) If any of the people in your household are going to their workplace, please describe, by individual, their work environment and the safety precautions they are practicing:
    • ____________________________________________________________________
    • ____________________________________________________________________
    • ____________________________________________________________________

4.) How many people have you, and the people you live with, come into close contact (within 6 feet of for 15 minutes or more, with or without a mask, indoors or outdoors) within the past 14 days?

  • You:_____________________________________________________________________
  • Rest of Your Household:________________________________________________

5.) Have you, or someone you are living with, been exposed to someone else who was diagnosed with Covid-19, someone who has been quarantined as a precaution, or someone who has symptoms consistent with Covid-19 in the last 14 days?

  • You_____________________________________________________________________
  • Rest of Your Household_________________________________________________

6.) To the best of your knowledge, have you, or someone you are living with, been in contact with anyone who has been in contact with someone who was diagnosed with Covid-19, someone who has been quarantined as a precaution, or someone who has symptoms consistent with Covid-19? In the last 14 days?

  • You_____________________________________________________________________
  • Rest of Your Household________________________________________________

7.) Which of these precautionary habits have you, those you live with, and those you work with, been practicing for the last 14 days? Social distancing, keeping at least 6 feet between you & those you don’t live with (for less than 15 minutes, with a mask, indoors or outdoors), restricting trips out of the home for essentials only, wearing face masks in public, thoroughly sanitizing anything which may have contacted germs.

  • You_____________________________________________________________________
  • Rest of Your Household________________________________________________
  • Workplace/school ______________________________________________________

8.) Please provide detail of your daily activities, and the activities of those you live with, over the last 14 days, including any trips outside of your state of residence.

  • You_____________________________________________________________________
  • _________________________________________________________________________
  • Rest of Your Household ________________________________________________

____________________________________________________________________________

9.) I confirm that you have answered these questions with certainty.

  • ________________________________________________________________________

Please initial the following to indicate your agreement:

  • I have thoroughly read this document. _____
  • I know that if I am traveling from a Covid-19 “hotspot” I may be required to have a negative test result prior to arriving.______
  • When travelling to the Farm, I will practice social distancing of six feet, wear a mask while in public spaces such as gas stations, train cars, airplanes, and will carefully disinfect myself by using hand sanitizer or thoroughly washing my hands with soap and water after coming in contact with potentially compromised surfaces (gas pumps, door handles, etc.) _____
  • I am fully aware my failure to comply with the above practices both before arriving at Bethlehem Farm and during stay at Bethlehem Farm could have serious consequences for the vulnerable populations of West Virginia and may result in the community requiring me to leave the Farm. _______
  • I understand that not completing and forwarding the required follow-up documentation by the dates and times noted below will result in the withdraw of the Farm’s invitation to visit. __________

16 days prior to arrival date: Response due on______________, by 12 noon ET. Email completed form to_____________________________

I confirm that the answers completed on the date of the above signature line remain the same. If the answers have changed note changes next to each previously provided answer.

Signature: ______________________________________________ Date: ___/___/___

Phone #____________________________Email_______________________________________

Arrival date:__________________________

Estimated Arrival time: _____________________________

I currently reside in: State:_______________ City______________________ County________________

Next required check-in:

72 hours prior to arrival: Response due on_____________________, by 12 noon ET. Email the completed form to___________________________

I confirm that the answers completed on the 16 day check in date, remain the same. If the answers have changed, changes are noted next to each previously provided answer. This confirmation must be received 72 hours prior to your departure. If you experience any incidents during your travel to the Farm that violates any procedures or protocols you are required to call the Farm prior to arrival.

Signature: ______________________________________________ Date: ___/___/___